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--- wiki:technical_director [2023/01/18 18:11] – Added section about insurance JonathanFerguson
+++ wiki:technical_director [2025/10/31 20:08] (current) – [Late Night Working] benrog
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   - TD Locker & Consumables
   - Adding a Show Page to the Website
+  - Insurance
 ===== Getting the Job =====
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 ===== Late Night Working =====
-Late night working is required if the Annex is to be used beyond 23:00 (11p.m.) on any night (or before 09:00 in the morning), because this is outside of the scope of the room booking system. If the room is not booked, and Security has not been made aware, you may be asked to leave!
+Late night working is required if the Annex is to be used beyond 23:00 (11p.m.) on any night (or before 09:00 in the morning), because this is outside of the scope of the room booking system. Fortunately, in recent years we have been able to get persistent late night working documentation, meaning it does not have to be sorted for each individual night. Instead, this has become a webmaster problem, along with getting 24/7 B2 & B2A access put on committee members keycards.
-To notify Security of late night working, send an email to secsuper@soton.ac.uk and CC the Annex Officer. Use the template in the [[https://stagesoc.org.uk/td|TD resources]].
 ===== Invoices =====
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   - Introduce key people (e.g. yourself, the Stage Manager, First Aiders, people in charge of dangerous effects, etc.).
   - Check for any existing health conditions which may cause problems with the production, either now or privately after the talk.
+  - Ensure all cast/crew/band have bought membership of the performing society (otherwise they are not covered under the SUSU PA insurance)
   - No drinking in the Annex, and other things that invalidate the risk assessment and insurance (e.g. drinking, drugs, being a serving member of the armed forces, solvent abuse, self-inflicted injury through negligence).
   - The fire procedure (as shown on the fire action poster and evacuation route poster).
-  - Check if people are aware of the risk assessment, this should be worded as such: "We have an annual risk assessment which we strongly recommend that you read. You can choose not to read it, but you do so at your own risk. By filling out the form you accept this." They will then need to sign the risk assessment log book (kept in the Annex Officer's cupboard). If there is an additional risk assessment then the cast must also sign the addition risk assessment log book (kept with above).
+  - Check if people are aware of the risk assessment, this should be worded as such: "We have an annual risk assessment which we strongly recommend that you read. You can choose not to read it, but you do so at your own risk. By filling out the form you accept this." They will then need to fill out the e-Health & Safety form on the website.
   - Mention typical hazards encountered (e.g. cables on the floor, falling from deck, pokey out pieces of set, etc.).
   - Mention hazards specific to your show (e.g. a water drop, oddly placed treads, cryogenics, pyrotechnics, etc.).
   - If cryogenics or pyrotechnics are used an additional safety briefing is required, arrange these with the Annex Officer in advance.
-The form that cast needs to fill out can be found here: (webmaster please update this)
+The form that cast needs to fill out can be found [[https://stagesoc.org.uk/ehs/|here.]]
 ===== TD Locker & Consumables =====
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 SUSU Platinum Group Personal Accident Policy cover: https://www.susu.org/content/uploads/files/IPID%202020%20-%20103.pdf
-SUSU Public Liability Certificate: https://www.susu.org/content/uploads/files/2022_PL_Confirmation.pdf
+SUSU Public Liability Certificate: https://sotonac.sharepoint.com/teams/SUSU-groups/SitePages/Club-and-Society-Insurance.aspx